Five Telling Arguments in Favor of Archive Storage outside the Office
Place saving: if, for example, around 1,000 files are kept in the accounting department of the company, then cabinets for them occupy around 10 sq. m., and employee's workplace in the office is around 2 sq. m. Thus it is unreasonable to keep documents in offices from standpoint of office area use;
Reduced costs: everybody knows that 1 sq. m. of office area is rather expensive for a tenant, especially in Moscow, while 1 sq. m. can accommodate just 2 cabinets for documents, where 100 files at the most may be kept. You can calculate yours costs for the area taken by documents, which should be kept during many years pursuant to laws;
Continuous monitoring of movement and location of each document: our service provides for the strictest order of keeping documents entrusted upon us. Information about them is entered into the database, with all issue units supplied with a bar code, allowing to quickly find the required document and/or submit an archive status report to the Client;
Reliable protection against unauthorized access: bar coding system is developed so that each document is related to the database only by number, and storage database does not contain any information about the company - archive owner. As a result of these and other special measures it is practically impossible to track to what company a box with documents belongs. Even warehouse staff is deprived of possibility to compare archive box number with company's name. All information about issue unit movement within the warehouse is monitored by radio electronic security system and video monitoring system installed within the storage. The monitoring system does not have an Internet access and thus we secured our Clients and ourselves against leakage of information connected with attacks of hackers;
Option of timely destruction of documents at the request of the Client or in connection with elapsed storage term: accounting system issues automatic reminders regarding the necessity to destroy documents and expiry of storage agreement.
